Episode 32: Our Tech Stack: Accounting, Payroll, AP, AR, Timekeeping, Project Management, etc.

The right tech stack should make running your business easier, not more complicated.

There’s a point in growing a business when spreadsheets, manual processes, and disconnected systems start creating more work than they save.

Suddenly you have one tool for accounting, another for payroll, another for invoices, another for tracking time, and somehow five browser tabs open just to answer one simple question.

Sound familiar?

In this episode of The Accounting Edit, we’re opening up our tech stacks and talking about the software we actually use and recommend across accounting, payroll, accounts payable, accounts receivable, timekeeping, and project management.

We start with one of the biggest questions in small business accounting: QuickBooks Online or Xero? We talk about where each platform shines and what we’ve learned from working inside both.

Then we move into payroll and why Gusto has become a favorite, along with how it compares to QuickBooks Payroll. We also get into the tools businesses can use as their operations become more complex, including Bill.com and Tipalti for accounts payable and HoneyBook and Stripe for getting paid.

And because running a business requires a lot more than accounting, we talk about the systems behind the work too. From Asana and Toggl to Smartsheet, we share how project management and time tracking software can create more visibility and keep things from slipping through the cracks.

But here’s the bigger takeaway. The best business software isn’t necessarily the one with the longest feature list. It’s the one that solves an actual problem in your business and works well with the rest of your systems.

You don’t need every new app that hits the market. You need a tech stack that makes running your business simpler.

If you’re building your systems, reconsidering your current software, or wondering what other growing businesses are actually using behind the scenes, this episode is packed with ideas to explore.

What we cover in this episode:

• QuickBooks Online versus Xero for small business accounting

• Gusto versus QuickBooks Payroll

• Using Bill.com and Tipalti to manage accounts payable

• HoneyBook and Stripe for accounts receivable and payments

• Our favorite project management and time tracking tools

• How Asana, Toggl, and Smartsheet fit into business operations

• What to consider when building your business tech stack

🎧 Listen to Episode 32: Our Tech Stack Accounting Payroll AP AR Timekeeping Project Management and More

Connect With Us

theaccountingedit.com

Aminder Mann, CPA
Website: sequoia-cpa.com
Instagram: @sequoiacpa
LinkedIn: Sequoia CPA

Leah McCool
Website: orca-accounting.com
Instagram: @orcaaccounting
LinkedIn: Leah McCool

Keywords: business software, accounting, payroll, AP, AR, project management, entrepreneurship, tech stack, QuickBooks, Zero, Gusto, Bill.com, HoneyBook, Toggl